Outsourcing Property Condition Reports
Find out how you can outsource your Property Condition Reports right here on RentBetter.
Unable to make it to the property to run an entry, exit or routine property condition report or inspection? We’ve got you covered!
Outsourcing Property Condition Reports - An overview
Whether you’re a self-managing landlord, managing on behalf of someone else or a full time property manager, there will always be times when you just can’t make it to the property to conduct a condition report. You might be on holidays, in another location, handling an emergency, or simply don’t have time to physically make it to the property.
These types of situations are not uncommon, and it’s good to know that now there is a simple solution available.
What is a Condition Report?
A condition report is generated at the beginning of the tenancy. It is a document describing the condition of the property, including fixtures and fittings, on a room by room basis. It must be completed at the start of the tenancy.
We recently conducted a survey about condition reports and found that about 80% of respondents had a preference to conduct inspections and condition reports twice a year, however in reality many were only completing one, or in some cases, no condition reports each year.
We’re here to help so you can sit back and relax knowing there is a solution ready and waiting, and it’s only a few clicks away!
Why are Condition Reports and Routine Inspections so important?
The report is a record and a reference point of the condition of the property at the beginning, middle and end of the tenancy. It’s the evidence and proof you’ll need in the event something goes wrong, and Insurers may also ask to see a copy of the condition report in the event of a claim. It is definitely a document you want to have completed and ready.
Can I organise someone to complete a Condition Report for me?
Yes! Now you can book a professional to attend the property and complete a condition report on your behalf. The booking process is all online, the report is completed in a digital form which means it’s all available online, and you can download a pdf copy for your use.
It’s a simple solution that solves a lot of headaches when the time comes.
Read more here - Hire a Professional
How can I book an inspector to conduct a condition report for me?
The process is really quite simple and we have included a guide below:
- Click ‘get started’ to set-up your account and your property
- Select ‘condition report’ and choose the ‘book a professional’ option
- Enter your ‘contact details’ and the dimensions of the property e.g. bedrooms, bathrooms etc. We cover most of the country, but if for some reason your postcode does not match our service area, you will be informed
- Confirm your details and ‘complete payment’ to request a booking
- Receive a call to confirm your details and the date of the booking
- Once the inspection has been completed, a copy of the report will be sent to you to review and you can either sign a copy on the platform or download it for your records
What is included in a property Condition Report?
To adequately report on the condition of the premises, there is typically a standard process and form used to capture a number of different dimensions:
- The area or room being assessed
- The quality of that room or area which is typically described using a label of clean, damaged and working
- Additional commentary on that room or area to describe it or provide detail about the state of the area
- Images to capture the way it is presented e.g. marks on walls or worn out carpet etc
- A perspective from your tenant to agree or disagree with your comments
What do I do with the results of the Condition Report?
In many cases, the report is completed and a number of repairs or improvements required are captured, but not actioned. Using the findings to take action will be important for your tenant, but also for the ongoing maintenance of the property and to ensure it is well looked after.
How can I get started?
That’s the easiest part. Just click on the ‘get started’ button and in a matter of minutes you will be able to organise a professional to conduct your inspection report. Simple!
