Reducing Paperwork and Maintaining Accurate Records for Your Property
Find out how to ensure you stay on track by accurately maintaining your property records.
Find out how you can reduce the paperwork relating to your property and maintain a clean and accurate records system.
If you're a property owner, landlord or property manager, you know how important it is to keep track of all the details related to your properties.
From the lease agreement to collecting the bond, conducting condition reports, collecting rent and organising repairs and maintenance, keeping organised records is essential to staying on top of things and ensuring that everything runs smoothly throughout the tenancy.
Let’s take a dive into how a property management and records system can help you stay on track.
What is a property records system?
A property records system is a tool that allows you to keep track of all the details related to your rental property in one place. While some people might prefer this tool to be in the form of excel spreadsheets and folders on drive or cloud, an official management system helps youI maintain your records by including useful features such as:
- Tenant and lease information/documentation
- Property condition reports
- Bond collection
- Maintenance requests and work orders
- Financial records such as rent payments and expenses
- Reports and analytics
Why is a property records system beneficial?
1. Stay organised
Keeping track of all the details related to your properties can be overwhelming, especially if you manage multiple properties. A property records system allows you to keep everything in one place and easily accessible, so you can always stay organised and on top of things.
Having access to all your records in one spot is especially useful come tax time with all your income and expenses relating to your property accessible for your accountant. You can produce a report for EOFY in a couple of easy clicks.
2. Saves time
With a property records system, you can automate many of the tasks associated with property management, such as rent payments and maintenance requests. This saves you time and allows you to focus on the more important tasks in your life.
3. Improves tenant satisfaction and relationships
Having a good records system can help you provide better service to your tenants. By keeping track of maintenance requests and other tasks, you can ensure that repairs are made quickly and efficiently. You can also use the system to communicate with tenants and keep them informed about important updates and events.
4. Increases profitability
A good records system can help you make more informed decisions by providing you with valuable data and reporting. For example, you can use the system to track expenses and identify opportunities for growth, such as investing in new properties.
5. It's environmentally friendly
One of the primary ways that a property management and records system helps the environment is by reducing paper usage. Traditional tasks, such as filling out tenant leases, maintenance requests, and financial records are paper-intensive.
By implementing a records system, property owners can automate these processes, allowing for a paperless operation. This not only saves money on printing costs, but it also reduces waste and lowers your carbon footprint! Gone are the days of signing papers and mailing them back and forward, you can get everything done in a couple of minutes right from your phone or computer.
7. Helps you stay secure
With security features to protect sensitive data, property management and records systems provide a centralised database for storing all your property-related information, such as tenant records, lease agreements, maintenance logs, and financial transactions.
By keeping all this sensitive data in one place, you can better control who has access to it and ensure that it is protected from unauthorised use or theft. Most property systems offer robust security features, such as user authentication, data encryption, and backup and recovery capabilities. These features help to safeguard your data against cyber threats and data breaches.
How does RentBetter help you manage your property records?
If you are searching for a tool that simplifies the entire process of managing your property records and going paperless, RentBetter is an excellent option. The platform is the optimal solution for managing all your property records in one place, with a seamless user experience from advertising your property, managing enquiries and applications, tenant checks and then setting up your lease.
RentBetter makes organising, storing, finding, and managing all your property management records easier than ever before and is a great solution for both property owners and managers who want to streamline their management processes, stay organised, and keep their data secure.
Ready to try it for yourself? Schedule a free demo of RentBetter below.
